Let me preface this post by saying:
- These are my preferences for cover letters when submitting a story to Clarkesworld Magazine or one of my anthologies. This is not a standard, though other editors may feel the same way.
- Most cover letters are awful, so I read them last. I don’t want them influencing my opinion of a story before I’ve even read it. I’ve never rejected a story because of the cover letter.
- This post will be updated as necessary. Please feel free to ask questions in the comments.
How to address a cover letter
You can skip Dear Neil, Dear Mr. Clarke, Dear Editor, Dear Editor and first readers, etc. It doesn’t have any impact. Simple mistakes here can sometimes work against you. For example, “Dear Sheila” tells me you either meant to send this to Asimov’s or they’ve already rejected it. Every editor I know has had this sort of thing happen to them. Some hate it. Some find it amusing. I couldn’t care less, so just skip the niceties and dive right into the substance.
What should be in a cover letter?
There’s a few things that might have me view your story in a different light.
- if there’s a particular aspect to this story that pulls from your professional experience (for example, physicist, historian, astronaut, musician, etc.) or personal experience (cultural, regional, temporal, etc.)
You don’t have “write what you know” but if you happen to know, it’s good that I know you do.
- if you are a non-native English speaker
I have immense difficulty learning other languages, so I’m not going to hold a non-native speaker to the same standards for spelling and grammar. Your approach to storytelling might even be a bit non-standard to an native English speaker. This is important to know for the evaluation and (if accepted) editing phases.
- if you are under 18 years old
I’m impressed. I never would have done something like this at your age. Like the non-native speakers, I’m going to cut you a little more slack on the grammar and spelling. (Not that I’m particularly hung up on that being perfect to start with.) It does, however, have an impact should we choose to accept your work: your parents or legal guardian will be required to co-sign the contract.
Since I read the cover letter last, think of the above items as having the potential to make me go back and read a bit further. This even applies in instances where I haven’t been the first reader. (Editors and first readers often stop reading a story when they no longer think it will work for a publication.)
- if you are previously unpublished
I’m not buying names. I’m buying stories. What you’ve sold previously (or not) doesn’t mean this story will be any better or worse. That said, every editor I know loves to be the first person to publish an author’s work. It’s something that should be celebrated and I often don’t find out until after the story has been published. Telling me up-front helps avoid that.
- if you are submitting a translation
You should be tell me where the story was originally published (if it was), what the original language is, your relationship to the story (author or translator), and whether or not you have the approval of whoever holds the rights on the original (sometimes this isn’t the author or their estate). The translator’s name should also be in the manuscript, typically under the author’s byline.
- if you are submitting a reprint
We don’t accept reprints at Clarkesworld, but this does apply to any of the reprint anthologies I edit. I need to know where and when the story was originally published and if there are any restrictions (usually time, region, or language-based) in place.
- if you aren’t the author
Yes, there are legitimate reasons this could happen. The most common is that the person submitting the work is the author’s agent or otherwise represents their estate. It also common with translations. We will verify this before issuing a contract.
- if you selected “other” for genre
Since it doesn’t fit in one of the categories we’ve listed, please let us know what genre you think it is.
If none of the above applies to you, then a simple “Thank you for considering my story” is more than enough.
What shouldn’t be in a cover letter?
- Our submission system already asks for title, genre, word count, and email address. Repeating them here is pointless
- Mailing address (should be on the first page of the story) or phone number
- A laundry list of everyone that has ever published you. Never include more than three, but honestly, you should just skip this information entirely
- Bank or PayPal information
- A summary of your story
Ultimately, I prefer your cover letter to be very short. If your cover letter is long (for reasons other than those positives I’ve mentioned), you’ve likely done something wrong.